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Information document

Privacy Policy

Below we explain how JU-KA Archives processes personal data, handles contact with users, and uses cookies on the juka.biz.pl website.

Last updated: April 25, 2026

1. General information

  1. This policy applies to the website operating at: juka.biz.pl
  2. The website operator and personal data controller is: Archiwa JU-KA sp. z o.o., ul. Polna 50A, 55-093 Kiełczów, Tax ID (NIP): 8952203105.
  3. The Operator’s contact e-mail address is: archiwa@juka.biz.pl
  4. The Operator is the controller of your personal data with regard to data provided voluntarily on the website, especially through the contact form.
  5. The website uses personal data for the following purposes:
    • handling inquiries sent through the contact form, by phone, or by e-mail,
    • preparing and presenting a commercial offer,
    • contact regarding services provided by the Operator,
    • delivery of ordered services, especially document archiving, storage, and destruction services as well as media destruction,
    • conducting correspondence and handling ongoing client relations,
    • ensuring the security and proper operation of the website.
  6. The website collects information about users and their behavior in the following ways:
    1. through data voluntarily entered into forms and submitted to the Operator,
    2. through the use of cookies stored on end-user devices according to the user’s selected settings,
    3. through technical records, including server logs, necessary for proper operation and security of the website.

2. Selected data protection methods used by the Operator

  1. Places where personal data is entered are protected during transmission by means of an SSL certificate. This means the data sent through the website is encrypted between the user’s device and the server.
  2. The Operator uses organizational and technical measures aimed at protecting personal data against unauthorized access, loss, destruction, alteration, or unauthorized disclosure.
  3. Access to data is granted only to persons authorized by the Operator and only to the extent necessary for the performance of their duties.
  4. The Operator periodically changes administrative passwords and uses rules limiting access to administrative panels.
  5. To minimize the risk of unauthorized access to data, the Operator uses strong passwords and other safeguards appropriate to the nature of the processed data.
  6. An important part of data protection is the regular updating of software used by the Operator, including the website’s software components.
  7. The Operator creates backups where justified by the nature of the systems and services in use.

3. Hosting

  1. The website is hosted, meaning technically maintained, on the servers of: cyberFolks.pl
  2. In order to ensure technical reliability, the hosting provider maintains server-level logs. The following may be recorded:
    • requested resources, including page and file URLs,
    • time of the request,
    • time of the response,
    • the user’s IP address,
    • information about the user’s browser and operating system,
    • the URL of the page previously visited by the user, if access to the website came through a link,
    • information about errors that occurred while processing HTTP requests,
    • diagnostic information used to ensure the security and stability of the website,
    • information related to e-mail correspondence addressed to or sent by the Operator.

4. Your rights and additional information on how data is used

  1. The legal basis for processing personal data may include:
    • the data subject’s consent, especially in relation to voluntary contact or marketing activities,
    • the necessity of processing for taking steps prior to entering into a contract or performing a contract,
    • a legal obligation imposed on the Controller,
    • the Controller’s legitimate interest, including responding to inquiries, pursuing claims, defending against claims, ensuring website security, and maintaining communication with clients.
  2. In some situations the Controller may transfer your personal data to other recipients where this is necessary to perform a contract, handle an inquiry, ensure website functionality, or comply with legal obligations. This may apply to the following categories of recipients:
    • the hosting provider acting as a processor,
    • e-mail and IT service providers,
    • postal and courier operators where necessary for service delivery,
    • authorized employees and contractors who use the data to handle inquiries or provide services,
    • entities providing accounting, legal, administrative, or technical services where their involvement is necessary,
    • entities providing analytics or marketing services solely within the scope permitted by the user’s consent or applicable law.
  3. Your personal data will be processed no longer than necessary for the purpose for which it was collected, and then for the period required by law or necessary to establish, pursue, or defend claims. Data processed on the basis of consent will be processed until consent is withdrawn, unless further storage is required by law or by the Controller’s legitimate interest.
  4. You have the right to request from the Controller:
    • access to your personal data,
    • rectification,
    • erasure,
    • restriction of processing,
    • data portability,
    • objection to data processing,
    • withdrawal of consent at any time where processing is based on consent.
  5. Withdrawal of consent does not affect the lawfulness of processing carried out before the consent was withdrawn.
  6. You have the right to object to processing based on the Controller’s legitimate interest, including possible profiling, for reasons related to your particular situation.
  7. You have the right to lodge a complaint with the President of the Personal Data Protection Office (UODO), ul. Stawki 2, 00-193 Warsaw, Poland.
  8. Providing personal data is voluntary, but it may be necessary to handle an inquiry or provide a service.
  9. The Controller does not make decisions concerning you based solely on automated processing that would produce legal effects concerning you or similarly significantly affect you.
  10. Personal data may be transferred outside the European Economic Area only when this results from the use of tools provided by technology suppliers, especially analytics or marketing tools, and only with the safeguards required by data protection law.

5. Information in forms

  1. The website collects information voluntarily provided by the user, including personal data, where such data is entered.
  2. The website may record connection parameters, especially the time of the request and the IP address.
  3. Data entered in the contact form is processed for the purpose of handling the inquiry, providing a response, preparing an offer, business contact, or achieving another purpose resulting from the form’s content.
  4. The scope of data required in the form is limited to what is necessary to handle the inquiry. Providing additional data is voluntary.

6. Controller logs

  1. Information about users’ behavior on the website may be logged. This data is used for website administration, security, error detection, and prevention of abuse.

7. Important marketing techniques

  1. The Operator may use statistical traffic analysis tools, especially analytics tools such as Google Analytics, if the user consents to optional cookies. In such cases the service may rely on cookies stored on the user’s device.
  2. The Operator may use marketing or analytics tools only within the scope consistent with the user’s choice made in the cookie consent banner and with applicable law.
  3. The Operator may use profiling within the meaning of data protection law if it is related to analyzing how the website is used or tailoring marketing communication, and only in accordance with applicable law and the given consent.

8. Information about cookies

  1. The website uses cookies.
  2. Cookies are IT data, in particular text files, stored on the end device of the website user and intended for using the website.
  3. The entity placing cookies on the user’s end device and gaining access to them is the website Operator, and in the case of third-party cookies also the providers of tools used by the website.
  4. Cookies are used for the following purposes:
    1. ensuring the proper operation of the website,
    2. remembering the user’s cookie consent settings,
    3. ensuring website security,
    4. traffic statistics and analytics, if the user has consented,
    5. carrying out the purposes described above in the “Important marketing techniques” section, if the user has consented.
  5. The website uses two basic types of cookies: session cookies and persistent cookies. Session cookies are temporary files stored on the user’s device until the user leaves the website or closes the browser. Persistent cookies remain stored for the time specified in their parameters or until deleted by the user.
  6. The website may use necessary cookies required for proper operation and optional analytics or marketing cookies, which are used only after the user gives consent.
  7. The user’s consent to optional cookies and related consent settings are stored for up to 6 months, unless the user deletes browser data earlier or changes the consent settings sooner.
  8. Web browsers usually allow cookies to be stored on the user’s device by default. Users can change these settings. Browsers also allow users to delete or block cookies.
  9. Restrictions on the use of cookies may affect some functionalities available on the website.
  10. Cookies stored on the user’s device may also be used by entities cooperating with the Operator, especially providers of analytics or marketing tools, if the user has agreed to their use.

9. Cookie management – how can you give and withdraw consent in practice?

  1. Users can manage cookie consents through the banner or the cookie settings panel available on the website. They may accept all cookies, reject optional cookies, or choose specific consent categories.
  2. Users can also change cookie settings at any time through their web browser. Disabling cookies necessary for security, remembering preferences, or proper operation of the website may make it difficult, and in some cases impossible, to use the website.
  3. To manage cookie settings, choose your browser from the list below and follow the relevant instructions:

    Mobile devices:

This Privacy Policy has been prepared to inform website users about the principles of personal data processing and the use of cookies. The document should be reviewed and updated regularly in the event of changes to the website, the tools used, the scope of processed data, or applicable law.